Current Setup (Estimated Monthly)
Tool / Resource
Tally Prime (1 user, annual ÷ 12)
Typical Monthly Cost
₹1,500
Tool / Resource
Excel / Google Sheets
Typical Monthly Cost
₹0 (but hours of manual work)
Tool / Resource
Gmail (free, unprofessional)
Typical Monthly Cost
₹0 (but damages credibility)
Tool / Resource
Freelance IT support (ad-hoc, 5hrs/month)
Typical Monthly Cost
₹5,000-₹8,000
Tool / Resource
Website hosting (shared, self-managed)
Typical Monthly Cost
₹500-₹1,500
Tool / Resource
Website maintenance (freelancer)
Typical Monthly Cost
₹3,000-₹5,000
Tool / Resource
Separate invoicing software
Typical Monthly Cost
₹1,000-₹2,000
Tool / Resource
WhatsApp Business (basic)
Typical Monthly Cost
₹0 (no CRM, no follow-up system)
Tool / Resource
No proper HR/payroll software
Typical Monthly Cost
₹0 (but compliance risk)
Tool / Resource
No monitoring (know about downtime when clients call)
Typical Monthly Cost
₹0 (but reputation cost)
Approximate total - direct costs
₹11,000-₹18,000/month
Hidden costs: data errors, manual re-entry, and lost time.
| Tool / Resource | Typical Monthly Cost |
|---|---|
| Tally Prime (1 user, annual ÷ 12) | ₹1,500 |
| Excel / Google Sheets | ₹0 (but hours of manual work) |
| Gmail (free, unprofessional) | ₹0 (but damages credibility) |
| Freelance IT support (ad-hoc, 5hrs/month) | ₹5,000-₹8,000 |
| Website hosting (shared, self-managed) | ₹500-₹1,500 |
| Website maintenance (freelancer) | ₹3,000-₹5,000 |
| Separate invoicing software | ₹1,000-₹2,000 |
| WhatsApp Business (basic) | ₹0 (no CRM, no follow-up system) |
| No proper HR/payroll software | ₹0 (but compliance risk) |
| No monitoring (know about downtime when clients call) | ₹0 (but reputation cost) |
| Approximate total - direct costs | ₹11,000-₹18,000/month |
| Hidden costs (data errors, manual re-entry, lost time) | Unquantified but real |
This does not count the 5-10 hours per week someone in your team spends extracting data from one system to update another. At ₹300/hour, that is ₹6,000-₹12,000/month in productive time lost.